Archive

Holiday Party Themes for This Year

holiday party

Holiday Party Themes for This Year

The urge to host the “Holiday Party of the Year” intensifies as the holidays approach. With hundreds of enticing patties, finding the right one can be difficult. Well, we’ve got you covered, as this blog outlines some party themes that will leave a long-lasting impression on your guests. The most exciting thing about this is that you have months ahead to plan appropriately.

A Ravy Christmas Party

Decorate your venue with rave or neon lights and glow sticks. Pair this ambiance with EDM music and Christmas-inspired drinks.

Christmas Masquerade Ball

Host an extravagant event, preferably in a ballroom. Ensure guests dress in flamboyant dresses, costumes, and masks.

Ugly Sweater Party

Schedule a regular Christmas party, but the twist here lies in the outfits. Guests should endeavor to wear the ugliest Christmas sweater, and prospective winners will have a dance-off.

Movie Marathon Party

You can always go right with classic Christmas movies like Home Alone, Elf, Friday After The Next, etc. Set up a movie marathon party by bringing in cozy blankets, hot cocoa drinks, and a large movie projector.

Gingerbread House Competition

Revive your guests’ creative and artistic flair by setting up a gingerbread house-building competition. Go to your nearest store and get building supplies—boxes of Graham crackers and enough royal icing (could be homemade). Ensure each guest comes along with a personal decorative item like Skittles or M&Ms. Create an award category for the largest structure, most creative, etc.

Craft Making Party

Nothing creates more memories than a homemade craft. Get arts and crafts materials and encourage your guests to make one or more decorative items for the Christmas tree. Don’t forget to offer food and drinks to keep your guests going.

Santa Vs. Grinch Party

This theme is perfect for those with competitive friends and family members. Randomly allocate each member into House Santa or Grinch and set up events for each house. Create competitive tasks and provide rewards for winners to make it more engaging. 

Holiday Karaoke Party

What could be more fun than belting classic Christmas songs with your friends? This holiday party theme is inexpensive for those interested in organizing a fun, engaging party without breaking the bank.

Christmas Escape Room Party

Who says escape rooms should only be organized during Halloween? You can also organize a fun-filled Christmas escape room with the right planning. Generate Christmas-themed tasks like finding the missing elves or helping Santa Claus recover his lost list. 

Contact Art of the Event For Your New England Holiday Party

Are you looking to plan the party of the year? Do you need professional input on how to execute your ideas? If yes, Art of the Event is here to relieve the party planning stress off you. Art of the Event has helped create and manage holiday events in many residential and commercial places. Let your creativity shine through us today! Get started by calling us at (781) 670-9292 or filling out our online contact form

Creative Floral Designs For My Event

graduation floral

Creative Floral Designs For My Event

At Art of the Event, we believe floral design is more than just arranging flowers. It’s about creating something special and personal. Every project is crafted carefully, blending creativity and attention to detail to tell a unique story. We think floral designs, whether it is for a wedding or a tradeshow, can enhance and elevate your space. In this blog, we’ll share step-by-step instructions on how we turn inspiration into beautiful floral creations.

Types Of Events That Need Floral & Garden Services

Flowers add beauty and meaning to life’s special moments, whether it’s a wedding, birthday, shower, or graduation. For weddings, allocate some of your budget to floral arrangements, and coordinate with your florist early to plan bouquets, boutonnieres, and centerpieces for key areas like the ceremony and reception. Birthdays and showers can be made more festive with themed flowers, while gender reveal parties can use blooms as part of the big announcement. For graduations, decorate with the graduate’s favorite flowers, adding a special touch to the celebration. No matter the event, flowers make it unforgettable.

Budget & Beginning Steps

Every great design starts with inspiration, whether from art, nature, or a client’s personal story. Clients often come to us with a vision or mood, and we translate that into a floral narrative. We consider the event’s purpose, venue, and the client’s personality to shape the design, whether for a wedding, corporate event, or celebration. To bring the vision to life, setting a budget early is essential for balancing creativity with execution.

Crafting the Perfect Floral Design

Choosing the right flowers is key to our design process. Here at Art of the Event, we consider both their beauty and seasonal availability, ensuring they match the event’s color palette and complement each other. Once the flowers are selected, we plan the layout, size, and texture to create a balanced design. Each flower is then arranged with care to tell a story and bring the event to life, creating a meaningful and beautiful experience.

Florals Blooming Into Life

We will be working closely with outside event planners, venues, and clients to make sure every detail, from centerpiece sizes to vase styles, fits the event’s vision. On the event day, our team arrives early to carefully set up the flowers, making sure every arrangement looks perfect. Watching the space come to life with our designs is the most rewarding part, as all our planning and hard work finally come together.

Boston, New England & Cape Cod Wedding & Event Florist

For the most trusted and reliable florist and event garden services, check out Art of the Event. We have many years of experience planning and executing floral arrangements for all types of events, including weddings, tradeshows, corporate events, and birthday parties. We want to make your flower vision come to life. We will be there for you start to finish and our trusted florists will work with you until everything is perfect. Get a free consultation and flower quote by filling out our online contact form or give us a call at 781-670-9292.

The Ultimate Guide To Planning A Corporate Event

corporate event

The Ultimate Guide To Planning A Corporate Event

Companies have hosted corporate events for years. These events are a great way to unite employees and help align everyone toward a company goal or mission. However, keeping employees engaged at these events has become increasingly challenging in recent years due to the distraction of technology and competing priorities. How do you create an event that will accomplish business objectives while keeping your teams engaged? We have the tips to make a fantastic event that will do all that and go down in the company’s memory books as the best event ever. 

Tips for Creating Memorable and Engaging Corporate Events 

Whether your goal is to boost team morale, launch a new product, or align everyone toward a common company objective, your event needs to be thoughtfully organized from start to finish. Failure to plan can increase the risk that employees will be disinterested when the event begins.

Determine the Purpose of the Event

Before diving into the details, clearly define the purpose of your event. Are you celebrating a company milestone, launching a new product, or fostering team building? Knowing the “why” behind the event will guide every decision, from the theme to the format, keeping all aspects aligned with your objectives.

Be Thoughtful About the Right Attendee List

The success of your event depends mainly on who attends. Identify key stakeholders, influencers, and team members who will benefit most from the event. A well-curated attendee list ensures the right mix of people, making networking, collaborating, and achieving the event’s goals more accessible.

Set a Realistic Budget

Establishing a budget and contingency plan early in the planning process is necessary. Outline all potential costs, including venue, catering, technology, and entertainment. A clear budget will help you prioritize spending and avoid financial surprises.

Choose a Theme, Format, and Location

Your event’s theme should align with your company’s culture and the event’s purpose. For example, themes such as Invest in Success or Your Financial Future align with a financial services company. The Power of Knowledge or Cultivating Curiosity makes sense for an academic or educationally-focused organization. With your theme in mind, decide on the format—will it be a formal conference, a casual retreat, or a virtual meeting? The location should be convenient and conducive to your event’s goals, whether it’s an offsite venue, an in-office event, or a hybrid setting.

Establish a Timeline with Clear Roles and Responsibilities

Effective planning requires a detailed timeline with specific deadlines for each task. Assign roles and responsibilities to team members, making sure everyone knows what they need to do and by when. This keeps the planning process on track and confirms that all aspects of the event are covered, reducing last-minute stress.

Leave Corporate Event Planning to Art of the Event in New England

We’ll be straight with you—planning a corporate event is no small task. There are a lot of moving parts and dependencies, and there will always be some hiccups along the way. That’s why the best corporate event planners turn to third-party event planning organizations for the heavy lifting. This is one of the best ways to make sure no stone is left unturned, especially when planning an out-of-town event. Need help planning your corporate event? Please leave it to the professionals at Art of the Event. Contact us today by calling us at 781-670-9292 or filling out our online contact form.

Benefits Of Hiring An Event Rental Company

meet the team

Benefits Of Hiring An Event Planning Company

When preparing for an event, one of your first decisions is determining if you should hire the services of a professional event planning company. Without proper arrangements for seating, dining, and decor, proceeding with your event becomes the talk of the town. Here’s a comprehensive guide outlining the advantages of partnering with a rental company that offers customized event rentals tailored specifically to your needs.

No Stress Event

An event rental company helps relieve stress by managing the event’s planning and theme. They also handle transporting all the needed equipment and products, so you can focus on preparing yourself and enjoy a memorable event. Hiring a professional for your event with make sure you actually enjoy your event. You will walk into your event with no worries that anything is missing, you will just leave it to the professionals. 

Professional Advice

Having a cohesive theme greatly enhances any event, but planning it alone can be daunting. With event rental support, though, theming your event becomes effortless. A rental company assists with tents, tablecloths, and decorations that align perfectly with your event’s agenda. Additionally, they offer professional event planning advice to ensure every detail contributes seamlessly to the overall theme and atmosphere.

Creativity & Innovation For Your Party

Event planners are skilled at creativity and innovation, turning your ideas into spectacular events. Whether you have a specific theme or need inspiration, they excel at bringing your vision to life with imaginative decor and unique entertainment. Professional event planners make sure their craft is superior and make sure that one of their priorities is to create memorable experiences to impress your guests.

Exceptional Service

A successful event is dependent on top-notch execution and outstanding service for their client. Event planners are crucial in making sure that every part of your event runs smoothly, from guest arrival to the last goodbye at the end of the night. With their careful planning and eye for detail, professional event planners create a seamless experience for you and your guests, letting you enjoy every moment of your special occasion, stress-free.

Hire The Best Event Planners In New England At Art Of The Event

Hiring an event planner is a wise investment that brings many benefits, including expert guidance, stress relief, creative ideas, and flawless execution. At Art of the Event, we specialize in custom event solutions tailored to your needs, whether it’s a corporate event, wedding, or party. Visit our website to learn more about our services and how we can bring your ideas to life, impressing your guests one party at a time. For questions or to discuss your event, feel free to call us at 781-670-9292 or fill out our online contact form.

Summertime Corporate Event Ideas

event fabrication

Summertime Corporate Event Ideas

Hosting an outdoor office party can significantly boost morale after a day spent inside the office or working remotely. Sometimes, it takes some sunshine and fresh air to feel re-energized. However, if the weather doesn’t cooperate, an indoor summer office party can be as effective and enjoyable for your team, regardless of the activity. Let’s dive into some exciting and engaging summer corporate event ideas.

Field Day With The Team

A fun way to spend time outside with your team is by setting up a field day with some friendly competition. Simple games like a water balloon toss, tug-of-war, or sack race can make the event enjoyable. All you need is a big enough space and some basic equipment you might already have at home. Your team will love spending time together outside of work and will have a great time. Friendly competition will make the day exciting and challenge everyone.

Spend A Day On A Boat

Another trend for a summer corporate event is a boat day. Renting a boat for the day can provide your team with a unique and enjoyable experience. Depending on the size of your group, you can rent a yacht, sailboat, or even a party boat. Organize fun activities like a guided tour, fishing, swimming, or water sports, and consider team-building games on board. Arrange for catering or bring along food and drinks to enjoy a meal together on the water. A boat day offers a refreshing break from the usual work environment and a chance for your team to bond and relax together. You can also choose a fun theme for everyone to follow. Happy boating!

Picnic In A Nearby Park

A relaxed corporate picnic in a nearby park can offer a laid-back yet enjoyable experience, giving your team a refreshing change of pace. Arrange picnic blankets and provide a variety of delicious food and refreshing beverages. If possible, host team games like tug-of-war, sack races, or a friendly game of soccer. The fresh air and outdoor setting will undoubtedly rejuvenate your team’s spirit. This will be a great bonding experience for all of your coworkers to get to know each other.

Host A Rooftop Happy Hour

Another summer company party idea is to host a rooftop happy hour, offering employees a chance to unwind and socialize. Create a vibrant atmosphere with music and drinks, allowing colleagues to interact in a relaxed setting. Transform the rooftop into an inviting space with colorful themed banners or balloons, and provide cozy seating areas with comfortable couches or cushions where employees can relax and engage in conversations.

Plan Your Next Summer Corporate Event In New England

Art of the Event is here to plan your next summer corporate event. From design to fabrication, we are your one-stop shop for all of your event needs. With over 30 years in the business, we will make sure your event is the best for your office. Start by giving us a call at 781-670-9292 or filling out our online contact form.

Steps To Plan The Best Graduation Party

graduation

Steps To Plan The Best Graduation Party

Graduation season is here! After the diplomas are handed out comes the fun part, the party! This is a guide for the graduates in your life. We will cover all of the things you need in order to impress your guests. Here are our essential steps for planning a memorable party for yourself or the grad in your life.

Food Preparation

Food is at the epicenter of every great graduation party.  If you plan on cooking yourself, understand that this will be a full-time endeavor, leaving you with little else to do throughout the course of the function, so plan accordingly.  Alternatively, catering can be a great option.  Pizza restaurants offer brick oven trucks that can churn out pizzas all night, staffed by employees of the restaurant.  Taco trucks can make the party as well.  Regardless of your plan, ensure the right amount of tasty food is provided for the number of guests you plan on having.

Activities

A tasty menu of graduation libations is complimented well by a smattering of lawn games.  This will give young and old guests time to play around instead of standing around.  Spike Ball, Ladder Ball, KanJam, and Bocce are always crowd favorites.  For homemade options, consider a game of washers, cornhole, or horseshoes! Cards are welcome as well, and if there is a sporting event local to your area airing on television, consider bringing a TV outside if you can.

Décor

This one is all in the eye of the beholder. But we will say more doesn’t necessarily mean better.  We are always fans of simple balloons on the mailbox out front. Decor is a great way to spruce up your party.

Considerations

It is important to remember your neighbors! Ensure the music is not obnoxiously loud or explicit. Let those around you know what your plans are. Make arrangements for parking ahead of time, perhaps contacting your local police to get permits.

Gift Giving

Make it known ahead of time what the expectations are. Are your guests expected to bring a gift for the grad or just enjoy a nice evening? Make that known to avoid any dissonance.

Responsible Drinking

Please have some sort of system in place to prevent minors from getting hold of any drinks they should not have. Also, arrange for taxi services for guests who you believe should not be driving home. This is an unfortunate reality of these types of events, but being prepared can help remove some of this anxiety.

Book Your Graduation Party With Art Of The Event In New England

Congratulations to the 2024 graduates! If you plan on throwing a party to celebrate, keep in mind some of these steps and you are bound for success! If planning a party is too much to handle, event planning with Art of the Event is here! Let us plan your graduation event. Call us at 781-670-9292 or fill out our contact form.

Planning A Theme For Your Corporate Event: The Do’s And Don’ts

aote corporate casino night theme

Planning A Theme For Your Corporate Event: The Do's And Don'ts

Corporate events are a great way to strengthen the bond among employees while upholding the company’s culture and brand identity. Choosing the ideal theme can be challenging, as it establishes the mood and atmosphere throughout the event. In this blog, we will discuss the do’s and don’ts of planning a theme to ensure that your event is impactful, memorable, and aligned with the company’s goals. 

What You Should Be Doing At Your Event

  1. Encourage Participation: When choosing a theme, one of the first things to consider is its popularity among the attendees. Choose a theme that will spark conversation and participation among the audience. Include interactive elements like games, competitions, or themed activities to improve the experience for the audience. 
  2. Stay on track: Always select a theme that aligns and stays on brand with the business’s objectives and messaging. Once your objectives are clear, create an event theme or concept that will appeal to guests and make the event more enjoyable.
  3. Get help: Ask for help from other departments or call for volunteers willing to gain experience from such tasks. If you are a one-person team, you can contact event planners to alleviate your stress. 
  4. Stay original: Think outside the box when creating a theme for a corporate event. Come up with unique and creative theme ideas to make your event stand out from the others. Include features that showcase your corporate culture to give the event a more unique feel

Do Not Do This At Your Event

  1. Don’t choose an inaccessible venue: Avoid selecting an event location that doesn’t meet the requirements. Before you go venue hunting, know what you need from the area. A business event location must include the following amenities: sufficient space, parking, in-house catering, and audio/visual capabilities.
  2. Please don’t do it without a checklist. Remember to bring your checklist. A checklist or project management software helps you keep track of everything that needs to be done. Add new chores to the list, and mark completed activities with a tick. You can also assign task dates so you can finish them on time. 
  3. Steer clear of holidays: Time is crucial for efficient planning and selecting the ideal date for your event. Reserving close to holidays, long weekends, or other industry events that could conflict with yours is advised. Picking a date that is not too popular guarantees the most significant outcome.

Contact Art of the Event For Premier Event Production & Planning In New England

Art of the Event can provide professional advice and assistance at every stage as you experience the complexities of planning a theme for your corporate event anywhere in New England. With our in-depth knowledge of creative planning and event management, we can assist you in developing themes, creating unique concepts, and carrying out everything ideally to guarantee a successful and unforgettable event. To get started, fill out our contact form or call us at 781-670-9292.

Spring Party Ideas In 2024

spring event

Spring Party Ideas In 2024

Nothing builds stronger bonds than embracing the beauty of spring with a touch of uniqueness when you have a get-together. Whether it is an outdoor picnic or a mini indoor gathering, it doesn’t matter. Inspire your friends and family with the best spring party ideas in 2024 that align with the latest trends. This guide has the best spring party ideas for you. Read on to amaze your loved ones and guests with delightful springtime parties.

Begin with Originality

It is okay to borrow ideas from events you attended in the past, but don’t mimic their concepts. You will likely get one or two highlights to direct your steps to creating a unique theme for your event. In addition to this, you can check social media for more ideas to make your program one of the best for your guests. It is worth mentioning that the type of party you intend to organize directs your steps. For example, corporate parties should have an event name that gives the visitor a picture of what to expect.

Touches of Creativity

Next, be creative when setting out the activities for your spring party. Many party planners get it all wrong by wanting to nail it from the start. No, don’t be one of them. Include programs that make everyone get into the event frame. A good example is planning some jokes around the party theme to make people laugh and get into a fun mood. It comes in handy to get rid of every element of boredom in your party.

Friends of the High Line Spring Benefit

For 2024, The Friends of the High Line’s Spring Benefit offers a stylish and distinctive spring party concept. This event provides attendees with a unique experience amid the stunning setting of blooming flowers and breathtaking city vistas. It was held in the elevated High Line Park in New York City. It unites celebration with generosity to further the High Line’s goal of transforming urban areas into lively, green havens.

The Buzzworthy Bee-Themed Brunch

A fun and imaginative spring party idea for 2024 is the Buzzworthy Bee-Themed Brunch. This brunch honors bees’ vital role in pollinating flowers and maintaining ecosystems, making it ideal for both nature and food lovers. Guests are taken to a quaint spring oasis teeming with vitality and excitement. This event can be in an outdoor garden setting or a venue with colorful floral decor and bee-themed elements.

Cherry Blossoms

A themed celebration inspired by the famous cherry blossoms is a great way to get your party going. This dreamy event theme perfectly encapsulates the spirit of the season. It represents a celebration of renewal that allows visitors to experience the captivating glory of spring. For this theme, use delicate pink petals to cover the venue, representing the beauty of the blooms. 

Contact Art of the Event For Your Next Spring Event In New England

There are countless ways to create magical and unforgettable springtime events that honor the season’s beauty. Remember that uniqueness, inventiveness, and attention to detail are essential to making it memorable. Art of the Event’s proficiency in organizing and carrying out events in all of New England allows them to offer insightful advice, helpful tools, and encouragement to make your spring celebration successful. Our founding partners boast over 25 years of experience in special event planning, event design, and production services. Contact Art of the Event through our contact form or call us at 781-670-9292.

How To Decorate For A Gala

gala

Galas are glamorous events with fun colors, champagne, and sophistication. Quite a lot of thought, planning, and money goes into these events. So, it’s no surprise that the decor of a gala is a vital part of the whole experience. When decorating for a gala, it’s easy to get overwhelmed by many ideas, concepts, and colors. Your first step is deciding on a theme. This helps to streamline your research and create a vision. If you’re planning one, this blog will provide tips on decorating a gala. 

Pick a Theme

Here is where you get to choose the setting and theme of the gala. You could set off by choosing colors or concepts you enjoy. There is also the option of looking through pictures of previous galas. You may find some inspiration or clarity on how not to decorate your gala.

Choose a Corresponding Venue

Once your theme is set, you can look for venues that resonate. The beauty of finding corresponding venues is that you spend less time redecorating the hall or space. For instance, a flower-themed gala would be best held surrounded by flowers. So, places with gardens and flower decorations would be a good match. 

Utilize Props

The chances of getting a hall that fits perfectly into your theme for the gala are slim. There could be financial constraints or no similar options in your locality. With props, however, you can save money and work magic. So, if you find a venue that fits your location and budget but doesn’t look as aesthetically pleasing as you would like, rent artificial fixtures like fake flowers, chandeliers, and wall decor. This way, you can create your desired ambiance without paying for high-priced venues.

Be Creative With Your Red Carpet

One of the hallmarks of a gala is a stunning entrance and red carpet for pictures and memories. So, do your best to communicate the theme of your event in the entrance decor. Props will also be helpful if you find a hall with good interiors but contrasting outer decor.

Be Strategic

For instance, if the theme for your gala is pop culture, then you can have art pieces that reflect your theme positioned in strategic parts of the venue. Be careful to stay moderate, as that looks more tacky than classy. The point is to create an atmosphere that suggests the theme of your event without spelling out the words.

Contact Art of the Event For Your Next Gala Event In New England

Choosing to DIY any project is a great way to express one’s creativity and skill. Unfortunately, not all DIY projects turn out as you hope, especially those that require intricate details like galas. One foolproof way to watch your decor ideas come to life is by relying on the expertise of professionals like Art of the Event. They have a vast catalog of ideas to inspire you and the resources to create the gala of your dreams. Contact us here or call (781) 670-9292 to get started!

4 Trendy Event Themes For 2024

Everyone loves a great event theme. If you are looking for a new and trendy theme for your next party, Art of the Event has the ultimate guide. Read this blog to find out more about the top event themes going into the new year.

Barbie Event

As we all know, Barbie’s highly anticipated 2023 premiere was the year that turned the world pink! Get a glimpse inside Barbie’s dream house and touches of Ken’s Mojo Dojo Casa.

barbie event

Barbie’s dream house features her iconic pink front door and balcony views, as well as an outdoor seating area and a slide to dip into the pool on a hot summer day. Ken’s Mojo Dojo Casa house is equipped with Ken’s silhouette, dress-up station, and saloon doors.

A classic Barbie photo op would not be complete without a pink doll display box for guests to take pictures, accompanied by an array of pink balloons and signage. So join the club, turn up the heat, and let’s go party with Barbie!

Space & Exploration Party Theme

Make it your mission to party! This futuristic Space theme celebrates progress and exploration while taking cues from current trends.

Our oversized glow planet solar system ceiling treatment, coupled with metallic details and various-sized glow orbs, brings a neon intergalactic vibe to this theme. Stage designs can feature metal trusses with signage for an industrial look, as well as an array of thematic space elements like rocket ships and a blackout backdrop with LED twinkle lights to send guests into the galaxy.

 

Our floral “alien” centerpieces featured king protea, tropical florals, amaranths, lotus pods, and moss paired with more commonly found items such as succulents and artichokes to bring a unique look to each piece we created. Sure, you can google any variety of “unique specialty floral”, but take it from us and visit your favorite local floral market to really get inspired! Don’t be afraid to be playful, mix, and match – you’d be surprised how much fun it is to see your “out of this world” creative looks come together!

Route 66

Embark on an epic American road trip without leaving home! This theme celebrates the open road with rustic desert decor and roadside details like our vintage gas pumps and custom traffic signs. Relax in our Rest Stop lounge, or play some Carpool Karaoke in our vintage Bug highway photo op.

Retro Cool Event Theme

 
 

Tap into nostalgia with this retro theme from your childhood! Celebrate the 80s and 90s with retro arcade games, oversized props like our PacMan and Inky cut-outs, and colorful Rubik’s Cube Towers. Our custom 3-D Boombox bar in vivid blue, yellow, and pink was custom-fabricated to keep the jams playing all night. Cassette tapes make great centerpieces, which can incorporate fun giveaway glow sticks or slinkies for guests to take home. 

 

Utilize these fun elements and go the extra mile by incorporating a light-up dance floor or silent disco!

Contact Art of the Event For Custom Event Planning Services In New England

Art of the Event has all of the updates and newest trends in the event planning and fabrication industry. We are the most trusted event planning and production company in the northeast. We have everything you need to create a themed event your guests will never forget. Contact us here for a quote on your next event!

How to Set Up A Tradeshow Booth

Have you ever thought of how to set up a tradeshow booth? It is one of the essential skills to create brand awareness in any event. Trade shows serve as bustling marketplaces where businesses strive to stand out and connect with potential clients meaningfully. Creating an exceptional tradeshow booth is the key to leaving a lasting impression. In this comprehensive guide, we’ll dive deep into the strategies and insights that can help you master the craft of setting up an impactful and unforgettable tradeshow booth.

How to Set Up A Tradeshow Booth

When it comes to trade shows, your booth is your stage. Here’s how to set it up for maximum impact.

Crafting a Captivating Opening

Imagine your tradeshow booth as a stage awaiting a captivating performance. Your opening paragraph should pique curiosity, conveying what’s to come. This guide will unveil the secrets behind a tradeshow booth that doesn’t just grab attention but holds it throughout the event.

Pre-Event Planning and Strategy

A successful tradeshow booth doesn’t come together by chance. It’s the result of meticulous planning and a well-defined strategy. Before the event:

  1. Define your booth’s goals, target audience, and critical messages.
  2. Develop a layout that ensures a seamless flow and engages visitors at every turn.
  3. Consider how each element aligns with your brand identity and resonates with your audience’s aspirations.

Visual Appeal and Brand Consistency

Visual storytelling is the language of tradeshows. Your booth’s design should exude visual appeal and remain consistent with your brand’s identity. Eye-catching graphics, banners, and signage are pivotal in attracting visitors from afar. Choose colors that evoke emotions aligned with your brand’s personality. As visitors approach your booth, they should experience a seamless visual journey that leaves a lasting imprint.

Layout and Flow Optimization

Navigating a tradeshow should be a delightful experience for attendees. Your booth’s layout and flow can make all the difference. Map out pathways that guide visitors through your booth, each corner revealing a new facet of your offerings. Incorporate open spaces for easy engagement and interactive zones where visitors can experience your products firsthand. A well-structured layout intrigues visitors, encouraging them to explore every nook and cranny.

Sealing the Connection

Your tradeshow booth is a representation of your brand’s essence and promise. You establish a connection beyond the event by creating an environment that resonates with your audience and addresses their needs. A successful booth leaves an indelible impression that carries forward, making attendees more likely to remember your brand and engage with it in the future.

Contact Art Of The Event For Your Next Event

Crafting an exceptional tradeshow booth requires combining strategy, creativity, and innovation. Everything from pre-event planning to design and technology integration contributes to a memorable experience that sets your brand apart. Art Of The Event’s specialized tradeshow expertise positions them as the ideal partners for booth setup. With Art Of The Event’s guidance, your tradeshow booth will stand out visually and engage visitors effectively, impacting your audience. Contact us here today for a free quote for your next tradeshow event planning!

How To Decorate An Event Venue

Whether it’s a wedding, baby shower, bridal shower, reunion, or birthday, you need the appropriate venue to host your guests. Decorating the venue is, therefore, essential to create the right mood and theme for the ceremony. Decorations can either lighten or dampen the spirit in an environment. This means picking the wrong decorations for an event can spoil the setting. So, choosing the right decoration for the appropriate occasion is essential. This blog offers a step-by-step process on how to decorate an event venue.

How To Decorate An Event Venue

Pick The Ideal Venue

The first step to event decoration is picking a venue. You’ll want to go for an already beautiful place that allows you to add some personal touches. Some venues could also have in-house event planners to help you with decoration ideas for your event. They might also have a range of décor and props to suit your needs.

Consider Event Type

Now that you have the venue, it’s best to consider the event type before starting any decoration. If it’s a wedding, you want to go for a design that matches the color scheme and sort out floral arrangements. However, if it’s a birthday party, you’d like to go for a brighter and more playful decoration. This usually involves many balloons.

Settle The Room And Table Decor

The entire room should match the color scheme. This involves flowers, lighting, and table decor. This is to prevent any color contrasts that might ruin the feel of the venue. The table arrangements also play a massive role in setting the mood.

Consider Your Lighting And Entertainment Options

What is an event without good lighting and entertainment to keep people engaged? The lighting helps to amp up the decoration and provides a chance for people to take pictures. Sometimes, the venue has lighting and entertainment options, so you should inquire about that. 

Get Volunteers to Help

Event decoration could be challenging to pull off yourself, especially when working with a deadline. So, ensure you employ suppliers and get volunteers to help you put it all together. This even makes it more fun and a lot less stressful.

Contact Art Of The Event Today!

Decorations can brighten or diminish the mood at an event, so it’s always best to pick the right one. If you’re looking for a professional to choose a suitable theme for your event, Art Of The Event can help. They provide various event decoration services that’ll help spice up your venue. They’ll also ensure you get the decoration that suits the event you wish to organize. Contact Art Of The Event here to learn more about their party planning and decorating services!

 

The Basics of Stage Design

The Basics of Stage Design

Over the many centuries of theater, all over the world stage designers have created their amazing art for plays, musicals, operas, and worship productions.  From a simple painted backdrop to sophisticated LED projection screens that can project almost any image imaginable.  The stage designer has always been an indispensable member of the production team.  So how does a stage designer achieve providing power to the performers?  We will go over some basic principles and functions that all stage designers follow.  

Tell The Story 

The main function of stage design is to support the story of the performance.  Stage designers must create sets, costumes, sounds, and lighting to serve the purpose of the performance.  However, there is more to the art than just recreating reality.  Usually there is a deeper meaning within the story that connects with the designer and the audience.  It is the designers focus to find the view and express it correctly through the art design.  This is where art departs from realism and the design becomes more powerful.    

An example of this would be a designer finding a visual metaphor and incorporating that in the stage design.  If the performance highlights frustration or restriction the designer may incorporate a brick wall to block the performer from reaching their goals.  This type of design can evoke a strong emotional reaction from the audience.  

Another example, would be costume designers, that create clothes that the performer would wear according to their situation.  This helps illuminate and describe the character to the audience.

Create The Mood 

The mood of a production can change throughout the performance.  It is the stage designers job to help support this mood.  The best way to portray this is through lighting.  However, the set designer must create a set that takes and reflects light so that the lighting designer can use it properly.  You can also incorporate moods with costumes.  For example, dark colors can help evoke a somber mood and bright colors can show joy.  

Create Composition & Focus

As stage design is art, good visual composition is a necessity.  This includes how large and small items are arranged on stage.  It also takes into account the line, form, texture, and mass of all items.  Composition can help create a feeling of order or unease, stability or chaos.  In addition, composition can be changed just by how the lighting designer lights and reveals the set.  

Focus is created through stage composition and lighting.  The lighting can help intensify and darken different parts of the stage to guide the audience’s eyes around the space.  How the light hits the stage can also be impactful on the audience’s focus.  In addition costumes can create composition through the combination of color, lines, texture, and value.  Combined, all the designers can create composition for each moment of the performance.  

Reveal The Space

The stage designer can dramatically change the audience’s perception of the space.  Reality states that the theater itself is usually located in a large black box called a theater.  Through the art of stage design, the audience can be made to believe that the space has magically changed.  All this occurs through the designer’s imagination and is communicated through craft to simulate the audience’s imagination.

As in mood, the space can be changed from moment to moment through creative and imaginative stage lighting.  With good production team work this is planned out so that these changes can occur.  That allows the performance to tell a story to the audience.  

A quality stage design enhances your event in a number of ways.  It is a great tool that can set the tone for your event.  No matter if you are utilizing your design to empower a speaker, enhance content, or even engage your audience, each detail compounds in the final product that it produces.  Having a team full of experienced professionals to assist you check all the boxes when putting together your next event can help you leave a lasting impression on your guests.  

 

Contact Art of The Event

If you are looking to set up or create an event contact Art of The Event today!  We have been working with clients to create unique stage designs since 2003!  You can get in direct contact with us by calling us at 781-670-9292 or by filling out a contact form on our website.  We look forward to working with you.  

Different Types of Stage Lighting

Different Types of Stage Lighting

As an Event Planner you want to make sure that your performers look good, after all that is going to reflect on you well.  Making them look good requires the right stage lighting when they are on stage.  Lighting can direct an audience’s focus, create a mood, and “sculpt” speakers and performers to make them stand out.  However, it is not as simple as flooding the stage with brightness, you should have an understanding of various stage lighting fixtures and placement options.  

6 Types of Stage Lighting Fixtures

When it comes to lighting the stage, and ultimately the subject on stage, there are numerous types of stage lighting to consider.  A good event production team can assist you to determine what lighting is best for your event and help you determine how to properly light a stage.  However, there are some stage lighting basics that you should be familiar with anyways:

ERS

Short for ellipsoidal reflector spotlight, they consist of a projector and a reflector which work together to direct light through a barrel and lens.  It emits a relatively narrow yet powerful beam to illuminate a speaker or performer.

Floodlights

The standard “bulb in a box” does just as it promises, floods the stage with light.  While floodlights are generally unfocused and not really controllable, they provide excellent stage illumination if that is what you are looking for.

Followspots

If you have a subject that does not like to stand still then a followspot may be what you need.  A followspot light can be moved by an operator or software to track the person as they move about during their speech or performance.  

 

Fresnels

Fresnel lights were developed for lighthouses before being used as large spotlights at movie premieres and other events.  Now that they do such a great job at bending light at a subject they are making more appearances due to event production companies.  

Par Cans

Short for parabolic aluminized reflectors and called “cans” because the barrel of the original light resembles one. The highly versatile and cost-effective par can may be used to create either a narrow spot or a wide floodlight.  At events they are often used to fill parts of a stage a spotlight will not cover.

Strip Lights

Putting a dynamic speaker or performing on stage?  Strip lights are a good way to offer versatile, multi-colored, and effective illumination.  These strip lights come with a flexible circuit board that is usually covered with a hard gel that can be placed anywhere on a stage. 

 Now, all these types of lighting fixtures can seem overwhelming when planning  an event, but there is no need to worry when there are great production teams that will do that hard work for you!  These teams are great at working with you and your performers to ensure the event goes just how you imagined it to.

4 Methods of Lighting Fixture Placement

Now that you have a basic understanding of some of the types of lighting that are available, it is time to consider the placement of these fixtures.  This will depend on a number of variables, such as the look you hope to achieve, ceiling height, and the weight and throw distance of the fixture.  Here are four examples of lighting fixture placement.

Single-Point Lighting

The most simple type of placement, single-point lighting provides a natural look  like you might expect from the sun itself.  The light comes in placed in front of the object, and while it is an attention-getter it can also give the subject on stage a flat two-dimensional feel and look.  

Two-Point Lighting 

This lighting method places a light in front of and behind the subject on stage to give more a three-dimensional appearance.  Often, the light behind the speaker or performer will be a different color to add more dimension and sculpting.  

Three-Point Lighting

Using two lights in front of the subject on stage and one in back, this is where stage lighting techniques begin to get real.  A major benefit of three-point lighting is that most shadows are removed from the perspective of the audience.  

Four-Point Lighting 

Considering capturing the presentation or performance?  Four-point lighting is the way to go as it eliminates all shadows, which can look cool in person but be problematic on video or live streams.  Four-point lighting is the same as three-point lighting, with an additional light placed in front of the subject. 

 

Contact Art of The Event for Your Lighting Needs!

If you are looking to put on a state of the art event be sure to contact Art of The Event today!  Our production team has experience when it comes to setting up lighting fixtures to ensure that it compliments all performers.  Get started by calling us at 781-670-9292 or by filling out a contact form on our website.  We look forward to working with you!

What Entertainment Is Right For My Event?

So you are looking for a way to make your event one to remember. You want your guests to not just be entertained, but to have the times of their lives! Then a great idea comes to you to hire professional entertainment. The ones that will know how to entertain people to the fullest would be professionals right? However, the question is who is the right choice? Here are four things to consider when you are picking your entertainment.

Audience

When picking the right entertainment is knowing your audience. Looking at things such as demographic, age, profession, and most importantly the personality of those that are seeking to entertain. For example if the majority of your audience is skeptic it may be a better choice to get a comedian to perform. You want your audience to get the most out of whatever entertainment you provide, and that means dissecting the average audience member.

Event Schedule

The schedule of your event may not seem like the biggest deal when it comes to choosing entertainment, but it can actually have a huge effect on how the audience perceives a performance. Things to consider when planning your schedule: Time of day, other event activities, and length of entertainment. Depending on your act of entertainment and your audience people can only sit still and be entertained for so long. Consider the time of the overall events and if there will be time for audiences to eat or stand up and move around.

Size & Venue

Considering size and venue is another quick way to choose the entertainment for your events. When you think about it a lot of aspects can limit the abilities of an entertainer. For example a comedian is less impressive when they are only performing to 10 people due to the seating the venue offers. Certain forms of entertainment just won’t mesh well with the size of your audience and the venue of your event. Will there be a stage? Will the audience be able to interact? Will everyone be able to see and hear? These are all questions you should ask yourself.

Mood, Message, Manner

Lastly, you should consider the mood, message, and manner of your event. Consider how people are feeling, the message you are trying to convey, and the atmosphere in which the event will occur. Considering these three things will help you picture your event in its entirety. Leaving you with an event that is not just fun but one that guests will hold in memory for the rest of their lives

Contact Art of The Event

Having professionals entertain your guests is a great way to keep your audience involved and interacting. However, knowing the right kind of entertainers you need is the true test. Contact Art of The Event to ensure that you put on an event your audience will remember for a long time! Give us a call at 781.670.9292 or fill out a contact form on our website!

The Importance of Stage Design

Stage design, also known as set design, scenic design or productive design, is the overall creative look of an event. You can set any stage for success with the right scenery, backdrop, visual technology, furniture, stage risers, and lighting. Great stage design immediately lays out the tone of your meeting and your attendees exceptions. The scene you set can speak volumes about who you are. At the very least your stage design should always apply to your general session.
Ideally, the design can be incorporated into each aspect of the event. That includes the registration room, tracks or breakdown rooms, networking locations, dining rooms, and even off-site activity locations.

Stage Design As Branding

The first and most important element of stage design is branding. If you were to attend a Nike conference, you would expect to see their name and iconic swoosh logo everywhere. Incorporated into their backdrops, presentation graphic and video, digital prints, even lanyard and badges. Whether those specific items actually appear at their event is not the point. The point is that Nike understands the importance of incorporating their brand in as many places as they can. So, should you.

Visual elements

There is always a great effort that is put into every presenter’s speech. A quality audio system will assist to ensure that all important messages are clearly heard. However, it is important to understand that visual elements play an equally important role. Properly displayed content is crucial to effectively deliver your message, so vowing for high quality is important. Using multiple large projection screens or video walls will allow you displays are the right size and brightness.

Physical Elements

The physical element of stage design should include creative furniture. Why not have a custom lectern, or even a reusable lectern wrap, produced with your brand? When you are designing your stage, think about the appropriate height and size to accommodate all your audience. Once you have that figured out you then can accent the look with additional sections, and shapes.

Lighting

A final but not last factor in the stage design is lighting. Obviously, proper stage lighting is needed for the audience to see the presenters. But, effective lighting can add a powerful aspect. It can be used strategically to heighten the audience’s mood and experience. The possibilities are endless from using static colored lights all the way to full moving lighting instruments.

Contact Art of the Event Today!

If you are looking to set your next event apart from the rest contact our professional team. We understand the importance of stage design and all the elements that can be taken advantage of. Give us a call at 781-670-9292 or fill out one of our contact forms on our website.

Different Stage Designs for Your Next Event

Most event managers and planners agree that a stage is the most significant part of any event. The feel of an event entirely depend on the stage. Stage designing is a complicated task that requires attention to detail and plenty of creativity to really make it stand out. It can also be challenging to find the right inspiration too.

Different Stage Designs for Your Next Event

You have plenty of stage design options to choose from in the market. Some examples of how you can decorate the stage to make it stand out include:

Corporate Design

If you’re looking for something corporate, remember that less is more. Evidently, corporate designs are for formal events and business presentations, which is why they shouldn’t be flashy. Over decorating your event can also distract people from the real focal point.
Most stage décor of a corporate event involves a backdrop that focuses on the reason for the event, such as a fundraiser, change in leadership, etc. The main focus of this design is the enlarged company logo and its slogan to line the back of the wall. Or if it’s a conference, you can set it up accordingly.

Creative Design

Creative events are when designers/planners can get creative since there aren’t many rules or instructions to follow. There are endless possibilities that you can choose from. An interactive stage with an over-the-top podium can help lend a little levity to the entire event.
If the gathering is more intimate, you can select a smaller stage to make it more interactive for everyone present. And if the event is more extensive, you should go for bigger stages to improve visibility. Regardless of your audience, creative stage design is one the most effective ways to impact your event.

Furniture and Props

Whether your event is corporate or creative, it will most likely have stage furniture and props as well. You should use these props to your advantage and choose the décor that complements and fits your stage design well.
For instance, if the stage is for a cosmetics or fashion event, you can incorporate different color schemes and vibrant décor or add multiple props that complement the event’s theme. Décor and furniture are an element that can enhance your stage and make good impression on guests.

Floral Design

You can never go wrong with a classic and elegant floral stage design. The vibrant hues and various textures add a beautiful ambiance to the stage and the event’s environment.
You can create a flower wall with varying flowers or fill different pots and items with flowers for a unique look. There are plenty of ways to get creative with floral designs.

Tech Design

It’s a deceptively effortless design that reflecting lighting with an elevated stage. This is ideal for almost every event, from performances or presentations. You can adjust the lighting and design different backdrops to alternate between various vibes and setups.
The wide range of possibilities makes it a popular addition to this list; many people opt for a tech-designed stage with a minimalist and sleek design.

Hire An Event Planner In Boston, MA

With so many stage designs out there, it’s different to decide which one is best for you. Hire Art of the Event, and let us do the hard work for you. 781-670-9292

How To Choose Game Rentals For Your Next Event

Events are not something we do every day. So, if you must hold one, you should do everything possible to make it memorable. Gaming should be part of your event to-do list. It helps to spice up the program environment and make it one to remember. As good as it is to include games for participants, choosing the one that suits their preference can be challenging. This guide will provide you with insight into choosing the perfect game rental for your next event.

5 Things To Consider Before Choosing A Game Rental For Your Next Event

Most times, there are too many options to pick from. To narrow your options, here are a few things to consider:

Choosing the Event Venue

Your preferred venue will determine the type of game you should opt for. It could be an indoor or outdoor event or both simultaneously. What is more important is defining the rules for whatever location you intend to choose. Outdoor programs give room for large obstacle courses and lawn games. If you settle for indoors, you can introduce board games, depending on the visitors’ choice.

Consider Space Availability

Limited space can be a significant limitation to your big event. So, when choosing the venue, reviewing the space available for people and game possibility is vital. A venue where attendees fill up the inner space may not allow mobility games. If you are holding the event in a large park, you can opt for more exciting and action-packed games. It is essential to manage the space properly to avoid guests spreading out.

When the event is happening

It would be best if you also considered the time of the year you want to organize the party. Is it during a holiday or on a chilling weekend? Whatever period you opt for, the time of the day also matters; it could make or mar your event. It is necessary if you want to choose the game that brings out the best in your guest. In the summer, there are suitable outdoor games that attendees will appreciate. The same applies to winter too.

Guests that will participate

Understand the program’s theme before deciding on the perfect game for the guest. There are many games out there, so it is impossible not to get the ones the attendees prefer. Therefore, take your time to analyze who the guests are and how best you can get them thrilled. This applies to every event type, including corporate activities. Virtual reality won’t be a bad idea for corporate workers.

What is your Budget?

All of the options highlighted above are resting on budget. It is impossible to plan big when you have a limited budget. Irrespective of the amount specified for the event, you will find games that fall within your spending limit. So, plan based on what you have, but ensure you consider all the above points to make your event successful.

Get Event Game Rentals in Boston

Attendees should never feel they wasted their time attending your events. That makes it essential to include exciting games in the programs. Art of the Event can assist you in choosing games that suit your event type. Contact us today! 781-670-9292

Logistical Tips For Planning an Event in A Private Home

Hosting an event in your home can be a great way to save money, but it also comes with its own set of logistical challenges. Here are some tips for planning an event in a private home.

Plan far in advance – the more time you have, the better

The most important thing to keep in mind is that you should always plan far in advance.
The more time you have to plan, the better. This will give you time to deal with any potential problems that may arise. Make sure to communicate with your guests well in advance. Send out invitations early and make sure to follow up with a reminder closer to the event date.
Remember, sometimes things just don’t go according to plan, so it’s important to be flexible and have a backup plan.

Create a budget and stick to it

This will help you avoid overspending on unnecessary items and help ensure that your event is successful. There are a few key things to keep in mind when creating your budget.
1. Be realistic about what you can afford to spend.
2. Consider all of the potential costs associated with your event, including venue rental, food and beverage, decorations, and entertainment.
3. Ask for discounts from vendors and suppliers whenever possible.

By following these tips, you can create a budget that will help make your event a success.

Make a list of all the supplies you will need

No matter what project you’re undertaking, it’s always important to be prepared. That’s why, before you start, it’s a good idea to make a list of all the supplies you’ll need. That way, you can order them ahead of time and avoid any last-minute scrambling.

Choose a date and time that works for most people involved

When planning an event in a private home, it’s important to choose a date and time that will work for most of the people involved. Of course, there will always be some unavoidable conflicts, but try to select a date and time that will allow the majority of people to attend.
Keep in mind that weekends are usually the best time for events, as most people are off from work and school.

Hire Event Planning Professionals In New England

By following these tips and using Art of the Event’s event planning services, you can rest assured that your next event will be a smashing success. With the proper preparation and execution, your guests will be talking about your party for months (or years!) to come. Planning an event in a private home can seem daunting, but with the right tools, it can be easy and fun. So what are you waiting for? Contact us today! 781-670-9292

Why You Need A Lounge Area At Your Wedding Reception

Weddings come in all shapes and sizes. The reception is often where the bride and groom’s style can shine. The reception is where everyone relaxes and celebrates the couple’s new union and their families. This personalized impression is why the reception is critical and takes so much planning to get right. Whether the reception is at a public park or in the backyard, the furniture is crucial. The furniture at the wedding reception makes the lounge area where everyone has the opportunity to have a great time.

The Furniture Matters

While the venue sets the location and stage for your wedding, its furniture stylizes it. The decor in the venue can be anything the couple chooses. The furniture is a significant creative aspect of this design. The furniture can transform a space into a comfortable or formal area. Some venues may even come with some furniture included, like an oversized couch. Still, that couch can be accentuated with an added table or rug to tie the whole area together.

Designing Your Lounge

The lounge that you create depends on the furniture you choose. The parameters of the wedding help dictate the furniture choices. Is the wedding formal or Hawaiian shirt casual? Is it a large group or an intimate party? Using these factors as guidelines, anything within them is possible for furniture. The color, style, and amount can all be adjusted to make the reception areas into whatever you envision. It is best to choose a style that matches the wedding theme overall and select a variety of lounge furniture that best fits it.

Bring It All Together

Wedding furniture should also be functional. Although a sizable elegant couch may be necessary for seating, it may also look out of place in a park setting. This awkwardness can be easily remedied by adding the proper rug to create a cozy but elegant seating area centered around the couch.

Transformations

Using hand-picked furniture, any area can be made into something more unique and personal. A reasonably formal or bland-colored venue can become a whimsical party area using brightly colored chairs. A plain outdoor field can become a magical garden with adornments such as vintage birdcages or elegant candle holders. Lighting can also be used to add to a space. String lights can turn an area outside a barn into a romantic lounge or an exciting dance area.

Rent Wedding Furniture In New England

Wedding furniture for the reception is expensive. It also doesn’t make sense to buy furniture for a one-time occasion that may get ruined depending on the weather or party. That’s why Art of the Event offer rental wedding reception furniture. They have various options, including styles and colors that can create any wedding reception look. They even offer rental lights and unique decor light vintage books to ensure the recipient has the look and feel you imagine. Contact us today to rent lounge furniture for your reception or help with planning and design. Give us a call at 781-670-9292

Call Now: 781-670-9292!

DESIGN & DÉCOR – PRODUCTION – FLORAL

Subscribe to our mailing list and receive information on upcoming events, promotions, specials and Art of the Event news.